Registration Procedures for Member Organizations' Registrars
As a state association affiliated with U.S. Youth Soccer, one of the primary functions of Massachusetts Youth Soccer is to assist in the organization and the administration of youth soccer programs across the state. This task begins with the registration of all players, coaches, managers, administrators, board members and volunteers who will be involved in any aspect and at any level of a youth soccer program.
With nearly 200,000 members, the annual registeration is certainly a daunting task. All of us at Massachusetts Youth Soccer applaud and appreciate all of the efforts of those volunteers across the state who help with registration. Accurate and timely registration is needed to make certain each individual involved in your organization is properly covered under Massachusetts Youth Soccer’s insurance coverage. This page will help de-mystify the registration process.
REGISTRATION FOR 2015-2016. Your Initial Fall 2015 Registration Report, which should include all required forms and fees, must be submitted to the Massachusetts Youth Soccer Office no later than Friday, July 31, 2015. Your Final Fall 2015 Registration Report will be due on Friday, October 30, 2015.
PLEASE NOTE: All adults (e.g. Coaches, Managers, Board Members...) MUST be registered with Massachusetts Youth Soccer
If you have any questions about the registration process, procedures, or policies in Massachusetts please contact Rachel Woo at RWoo@mayouthsoccer.org or at 978-466-8812 ext. 236.
REGISTRATION DATABASE. Each youth soccer organization in the state must compile and maintain a registration database. Most organizations appoint a Registrar to oversee all such registration functions. The database will contain identifying information for each individual involved in the organization.
COMPILING THE REGISTRATION DATABASE. Massachusetts Youth Soccer has generated a template that MUST be used by each organization in compiling their registration database. The template is accompanied by detailed instructions.
Registration Database Instructions>>>
Registration Database Template>>>
Mass Youth Soccer’s Policy on Dual/Multiple Rostering>>>
STEP 1. Download the Registration Database Template.
STEP 2. Make certain the “Caps Lock” button on your keyboard is ON.
STEP 3. Enter the all of the data requested on the template.
• Season: Enter the season for which you are registering, this year it will be 13-14
• First Name: Enter the first name of the member. Use proper names only. NO NICKNAMES.
• MI: Enter the middle initial of the member.
• Last Name: Enter the last name of the member.
• Street: This is the street address or PO Box for the member you enter.
You can use abbreviations.
• City: Enter the city or town name of the member.
• State: State should be “MA” for Massachusetts.
• Zip: Enter each 5-digit zip code.
• Club: Enter the town or club with whom the member is registered (e.g. Lancaster Youth Soccer).
• Gender: Enter M for Male or F for Female.
• Type: Type of player should be abbreviated as follows: Recreational Player -RP;
Travel Player -TP; Premier Player -PP;Recreational Coach -RC; Travel Coach -TC;
Premier Coach -PC; Administrator or BOD -A;
Volunteer -V; Referee (not USSF) - R; Apprentice Referee (AR)
• Date of Birth: This is MANDATORY for all registered Members.
• Phone: Enter a valid telephone number.
• Email: Please enter a valid email address for ease of communication with our Membership
• No Mail: If someone does not want to receive any mailings at all from Mass Youth Soccer, please enter an "X" in their record in the column labeled "NO MAIL."
STEP 4. Submit your Registration Database to Massachusetts Youth Soccer by using our “secure drop box” linked below. So we can easily identify your Registration Database, you MUST save it using the SPECIFIC NAME OF YOUR TOWN ASSOCIATION OR CLUB.
Secure drop box to deposit your Registration Database>>>
STEP 5. Payment due is calculated on the Fee Submission Form. Once you click on the link below, you may be prompted to “Enable Editing” on the form.
Fee Submission Form>>>
Once you upload your Registration Database via the “secure drop box”, please email the Fee Submission Form to Rachel Woo at Rwoo@mayouthsoccer.org. Please note that the Fee Submission Form includes a certification by the registrar that the facts and figures contained in the registration database being submitted are true and accurate and that ALL of the individuals involved in the organization are being properly registered.
STEP 6. Payment can be made on-line via a credit card or by mailing a check to Rachel Woo at Massachusetts Youth Soccer, 512 Old Union Turnpike, Lancaster, MA 01523.
Team Registration and Payment Form (to pay on-line)>>>
OUT OF STATE PLAYERS. Players who live in another state and who want to play in Massachusetts MUST be registered with their own state association. A "Release to Play Out of State" form must be completed and signed by both state associations. Be sure to include these players in your registration database, and in the column titled “Club” put the state association with which they have been registered.
Download the "Release to Play Out of State" form>>>
PASSCARDS. Massachussetts Youth Soccer has created a US Youth Soccer Member Pass Template to make it easier to print players' information directly onto blank US Youth Soccer Player Pass Cards. This Member Pass Template is a Word Mail Merge document, and if you do not have Microsoft Word installed on your computer it will not work.
Download the U.S. Youth Soccer Member Pass Template>>>
Request Pass Card stock/forms>>>