REGISTRATION PROCEDURES FOR MEMBER ORGANIZATIONS' REGISTRARS
As a state association affiliated with U.S. Youth Soccer and U.S. Soccer, one of the primary functions of Massachusetts Youth Soccer is to assist in the organization and the administration of youth soccer programs across the state. This task begins with the registration of all players, coaches, managers, administrators, board members and volunteers who will be involved in any aspect and at any level of a youth soccer program.
With nearly 200,000 player and adult members (volunteers and staff), the annual registration is certainly a daunting task. All of us at Massachusetts Youth Soccer appreciate all of the efforts of those across the state who help with registration. Accurate and timely registration is needed to make certain each individual involved in your organization is properly covered under Massachusetts Youth Soccer’s insurance coverage.
FALL 2019 PLAYER REGISTRATION UPLOAD CHANGES
NEW SYSTEM AND PROCESS
As previously announced, Mass Youth Soccer is moving from the Affinity system to the US Soccer Connect system from Stack Sports. All player registration data uploads starting with the Fall 2019 season will be conducted on the US Soccer Connect system.
As we are in the final phases of testing the new process, the commencement of registration uploads will be delayed until July 12. All deadlines will be adjusted to compensate for this new date as well as give time for training .
To assist Registrars with this process there will be webinars, training documents and phone support.
Initial Fall 2019 Registration requirements are due no later than Friday August 2nd, 2019. ***All organizations are required to submit an initial registration to include the Fee Submission Form, Initial Upload and Initial Payment by August 2, 2019.
Annual Leadership Reports will be replaced by a module within the US Soccer Connect system making it much easier to update. All leadership information must be kept up to date as changes are made.
Final Fall 2019 Registration report and fees will be due on Friday October 26, 2019. ***All organizations are required to submit final registrations (only additions) to include the Fee Submission Form, Final Upload and Final Payment by October 26th. If the organization does not have any adds to their registrations after the August 2nd date, an email to Rachel Woo with this notice is required.***
REQUIREMENTS FOR REGISTRATION
1) Proper upload of player excel registration files to Affinity Sports
2) Fee Submission Form emailed to Rachel Woo (firstname.lastname@example.org).
(Per Player Fee is $17, Per Adult Fee is $17)
3) Initial payment for player and adult registrations to be paid by August 2, 2019.
4) Final Payment and registration report for all players and adults must be received no later than October 26, 2019. (Note only to list new additional members on the fee form when submitting additional registration information).
5) Annual Leadership Report – Annual Leadership Reports will be replaced by a module within the US Soccer Connect system making it much easier to update. All leadership information must be kept up to date as changes are made.
*** Adults are no longer uploaded. All adults will be verified through the required Adult Registration Process. ***
All adults must be accurately recorded in the Fee Submission Form.
Each youth soccer organization in the state must compile and maintain a registration database. Most organizations appoint a Registrar to oversee all such registration functions. The database will contain identifying information for each individual involved in the organization.
COMPILING THE REGISTRATION DATABASE
Stack Sports has generated an excel template that MUST be used by each organization in compiling their player registration database files. The template is accompanied by detailed instructions. U.S. Soccer questions have been added, but are not required (Country of Birth, Country of Citizenship and Played Abroad). One parent email address is now required.
TEMPLATES ARE STILL IN DEVELOPMENT
New US Soccer Connect Stack Sports Player Upload Template
Below is a link to a document that will help familiarize you with the upload registration process:
US Soccer Connect Stack Sports Player Upload Instructions
NEW GUIDE TO BE USED TO REPLACE THE INFORMATION BELOW IN DEVELOPMENT
STEP BY STEP GUIDE TO COMPLETING YOUR 2019-2020 REGISTRATION
STEP 4. A complete Fee Submission Form must be emailed to Rachel Woo (email@example.com). Please include the date that your file was uploaded into US Soccer Connect. Player and Adult registration fees due are calculated on the Fee Submission Form. Please use the link below to download the Fee Submission form.
Fee Submission Form
(Please email completed form to Rachel Woo firstname.lastname@example.org)
Please note that the Fee Submission Form includes a certification by the registrar that the facts and figures contained in the registration database being submitted are true and accurate and that ALL of the individuals involved in the organization are being properly registered.
STEP 5. Payment can be made on-line via a credit card using the Team Registration and Payment Form or by mailing a check payable to Massachusetts Youth Soccer to Rachel Woo at Massachusetts Youth Soccer, 512 Old Union Turnpike, Lancaster, MA 01523.
Team Registration and Payment Form (to pay on-line)
Initial Fall 2019 Registration requirements are due no later than Friday August 2nd, 2019.
Final Fall 2019 Registration report and fees will be due on Friday October 26, 2019.